Preparing Product for Export

Preparing Product for Export

Successfully preparing products for export involves various steps to ensure they meet international standards and regulations, making them marketable and compliant in foreign markets. From product conformity to labeling and marking, it's essential to consider multiple facets.

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Product Conformity

• Ensure your product conforms to the standards, regulations, or certifications required by the target country. For instance, European Union exports may need the CE mark, while exports to China may require the CCC mark.
• Check whether free trade agreements affect certification processes. It might be easier to start with countries that have trade agreements with the U.S.
• For electrical products, adjust voltage and plugs to match the target country's specifications, and conform to local environmental standards if necessary.

Labeling and Marking

• Update product labeling to reflect local languages and metric units of measurement.
• Research local customs. In some cultures, specific colors or symbols might have unintended meanings.
• Ensure your product name does not translate to inappropriate meanings in the local language. For example, "Nova" meaning "no go" in Spanish.

U.S. Government Regulations

• Verify you can legally export your product under U.S. laws. Some exports may require a federal license, and certain countries or buyers may be embargoed.

Exporting Goods to a Foreign Country

When exporting goods, follow important steps to comply with export controls, customs clearance, and payment in foreign currency. Federal regulations govern the transfer of physical objects and certain types of information to foreign persons.

• Export goods under $5,000.
• Export goods over $5,000 require assistance from Supply Chain Management (SCM).

Steps for Export Purchase Order (PO) under $5,000

1. Review Export Controls to ensure compliance and that the goods can be exported to the foreign destination. Contact SCM Department assigned buyer for export control issues.
2. Complete the BearBuy Non-Catalog Form for goods under $5,000 for export.

Select Supplier from BearBuy Supplier ID list, or provide Supplier information to complete Vendor Setup. Note the foreign Ship To address in Additional Internal Comments and include special packaging or shipping instructions.

Shipping Options

• Best Carrier – International Economy
• Best Carrier – International Freight Forwarder
• Best Carrier – International Priority

If PO is FOB Origin (freight paid by UCSF), the Buyer can use the UCSF FedEx account. Provide required documentation as an Internal Attachment.

Steps for Export PO over $5,000

1. Complete the BearBuy Capital Equipment Form for goods over $5,000 for export.
2. Select the Supplier from BearBuy Supplier ID list or provide Supplier information.
3. Select the Restricted Purchase Type as Foreign Order/Firearm/Precious Metal to route the requisition to SCM for review.
4. Note the foreign Ship To address in Additional Internal Comments and include any special packaging or shipping instructions.

Shipping Options for PO over $5,000

• Best Carrier – International Economy
• Best Carrier – International
• Best Carrier – International Priority

If PO is FOB Origin, the UCSF FedEx account can be used. SCM will complete the BearBuy PO, designate the freight forwarder, and issue the PO.

Useful Links and Contacts

1. General Federal Export Control Regulations: [email protected]
2. Questions on shipping items outside the US: [email protected]
3. Sponsored Research agreements: [email protected] or [email protected]
4. SCM assigned Buyer assistance

American Cargoservice Inc. is the primary provider for export-import services. The Buyer will use U.S. dollars for domestic suppliers and convert to foreign currency if required. For unsupported vouchers, contact the Lien Removal Desk.

*American Cargoservice Inc. handles international freight and customs brokerage. FedEx is the primary service for small package international exports.

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